Nature of the PBMA Constitution
Perhaps, the ordinary layman may enthusiastically be eager to discover the origin, nature and purposes of the Philippine Benevolent Missionaries Association, Incorporated, as a genuine lawful and legitimately founded organization under the Philippine laws.
THE PURPOSE OF THE ASSOCIATION
Preamble of the Amended Constitution & By-Laws
We, the bonafide members of the PHILIPPINE BENEVOLENT MISSIONARIES ASSOCIATION, INCORPORATED (PBMA), seeking the continuing guidance and aid of the Divine Providence, in order to attain our objective of promoting world brotherhood, render service to humanity, and love of fellowmen establish an association that seeks to strengthen the moral and spiritual faculties as well as the economic and social needs of its members, promote friendly relations, brotherly understanding and harmony among all people, and help in the realization of national and international order, peace and unity under one world government and the Fatherhood of God, do hereby organize ourselves into a charitable, non-stock and non-sectarian.
Amended Constitution and By-Laws
NAME AND DOMICILE
Section 1 – The name of the association shall be the “Philippine Benevolent Missionaries Association, Inc.,”
Section 2 – The association shall have its main office in San Jose, Dinagat, Surigao del Norte, with its Regional Offices, Provincial Chapters, Sub-Chapters and Delegation Centers throughout Luzon, Visayas, Mindanao and abroad.
Section 1 – Membership in the association shall be of three, classes, to wit;
a) Missionary Member: A Member of the Association in good moral standing, with a mission in his life to serve humanity to help those who are in misery; in abject trouble; to take care of the sick and beggars, to comfort those who are in sorrow, and willing to dedicate and sacrifice his or her whole life to travel anywhere to do charitable services towards his/her fellowmen under the name of the association.
b) Stationary Member: A member of the association in good moral standing, who participates in any charitable works of the association among his or her neighbors, and in the community where he or she is living under the name of the association.
c) Ordinary Member: A member of the association in good moral standing, who participates in any charitable services of the association either at home or elsewhere, but remains as a reserved member and follows the By-Laws of the Association religiously.
Section 2 – Before any body is accepted to become a member of the association an application form must be filled up properly. The chapter where the form was filled up must endorse it for approval to the committee designated for the purpose by the Board of Directors.
Section 3 – Voting Right; Missionary, Stationary and Ordinary members shall have the right to vote and to be voted for.
ARTICLE – III
FEES AND VOLUNTARY CONTRIBUTIONSSection 1 – All members shall pay an entrance fee of TEN (P10.00) PESOS and an annual fee of TWENTY (P20.00) PESOS to the association.
Section 2 – All members may voluntarily give any sum or amount to the association when the Board of Directors or the Supreme President and the Philippine Benevolent Missionaries Association, Inc. may desire to plead to the general members for the good and betterment of the association.
ARTICLE – IV
BOARDS OF DIRECTORSSection 1 – The Board of Directors shall be composed of ELEVEN (11) MEMBERS who are sincere, honest and loyal to the association with their names appearing on the list of members and six (6) members present shall constitute a quorum for the transaction of the affairs of the association.
Section 2 – Any candidate for the Board of Directors must be a member of good moral standing and reputation in the association, who possesses the necessary qualifications as determined by the PBMA COMELEC, in accordance with law and regulations.
ARTICLE – V
Section 1 – The officers of the association shall consist of a Supreme President, Executive Vice-President, General Secretary, General Treasurer and General Auditor.
Section 2 – All these officers shall be elected from among the members of the Board of Directors.
Section 3 – The allowances and term of office of all officers shall be fixed and determined by the Board of Directors in accordance with law.
ARTICLE – VI
ELECTIONSection 1 – The Board of Directors shall be elected annually by secret ballot from among the Chapter and Delegation Officials, as well as the National Officials of the Women’s League, Presidential Party, Four (4) groups, MSD, MGS, Ushers and Usherettes, Rings Makers and Sports League, at its annual general assembly meeting falling on May 8-15, in which majority of all the members present shall be constitute a quorum. (As amended on 12-10-95)
Section 2 – Only members who are nominated or have otherwise filed the prescribed certificate of candidacy, shall be considered as candidates for election.
Section 3 – The term of office shall commence immediately after they are being elected.
Section 4 – The other officers of the association are elected by secret ballot by the Board of Directors themselves and shall hold office for one year.
ARTICLE – VII
POWER AND DUTIES OF THE BOARD OF DIRECTORSSection 1 – The powers and duties of the Board of Directors is:
1. To call special meetings of the members when they deem it necessary upon the written request of any members of the association.
2. To appoint, remove, demote, expel members and officers of the association, prescribed their duties, fix their allowances and require from them if necessary, the great zeal of loyalty and obedience to serve the association.
3. To supervise all officers and members closely and see to it that their duties are well carried out and properly performed.
4. To conduct and control the affairs of the association, make disciplinary rules and regulations, not inconsistent with the Constitution and Laws of the Republic of the Philippines or By-Laws of the Association and absolute guidance of the officers.
5. To provide, grant, confer and give awards to those members and officers who have done meritorious deeds and valor in the service of the association.
6. To keep all pertinent papers and records of the association, minutes and agenda of all the meetings, limit the acts and behavior of officers and the members of the association.
7. To give complete detail of the assets and liabilities of the association.
8. To confirm all appointments or recommendations made by the Supreme President.
Section 2 – To create positions which may be necessary and EXPEDIENT to implement the missionary activities and affairs of the members of the organization; prescribed their duties, fix their allowances and require from the great zeal of loyalty, sincerity and obedience to serve the association.
Section 3 – To create working units necessary to carry out the programs and activities of the association to assists and coordinate in all undertakings of the chapter and delegation officials within the chapter, as defined in their respective Constitution and By-Laws of the PBMA, Inc.
ARTICLE – VIII
DUTIES OF THE OFFICERSSection 1 – SUPREME PRESIDENT: The Supreme President shall: a) Preside over all meetings of the general members and of the Board of Directors, and shall have the right to cast his own vote in all question; b) Sign all contracts, agreement, pertinent papers and other instruments of the association that have been approved by the Board of Directors; c) Call the Board of Directors together whenever he deems it necessary but he shall be subject to the advice of the Board of Directors for the direction of the affairs of the association and generally shall discharge all duties as maybe required of him by the By-Laws of the association; d) He may call Special Meetings of the Board of Directors at any time as long as he will give an advance notice, either written or oral, at least thirty (30) days prior to the meeting that he is going to call.
Section 2 – He shall represent the association, act in its behalf and faithfully executive all the laws, decrees, legal orders and resolutions enacted by the Board of Directors; issue directives, letter of instructions, memorandum and circular, on urgent matters which needed immediate dispatch, for carrying out of the functions of the officers and the members of the association for the benefit, well-being, and general welfare of all concerned.
Section 3 – He may appear personally, or designate his legal representative, to act, for and in behalf of the association, by way of a Special Power of Attorney, only in cases when he could not possibly appear in person for any said transaction; provided however, that any of the acts done by the legal representative would be ratified by the Board of Directors, in order to be considered as a valid act of the association.
Section 4 – He shall; appoint, remove, demote, suspend or expel any officer or member of the association with the confirmation of the Board of Directors, on grounds of disloyalty, dishonesty, conduct unbecoming or involving moral turpitude, or other acts which are inimical, prejudicial and destructive to the good name, integrity and prestige of the association; violation of laws of PBMA, INC., and the duly constituted authorities of the Republic of the Philippines.
Section 5 – EXECUTIVE VICE PRESIDENT: He shall perform the duties of the Supreme in the latter’s absence, inability, and illness. He shall discharge the duties of the Supreme President until such time a new President shall have been elected and qualified.
Section 6 – GENERAL SECRETARY: It shall be the duty of the General Secretary who must be a citizen and resident of the Philippines to keep a record of the proceedings of the Board of Directors and of the general members. He shall keep the corporate seal of the association, the records and minutes of the association, pertinent papers, books of records and at all time during business hours to be made available for inspection of any member of the association. He shall serve all notices required either by law or by the By-Laws of the association, and in case of his absence, inability, removal or refusal, the Supreme President can appoint anybody in his place to handle the administrative work of the association, with the confirmation of the Board of Directors, until his successor shall have been elected and qualified.
Section 7 – GENERAL TREASURER. He shall collect for the association all amounts due; to hold the same custody for the association, to make disbursement only when properly authorized always by means of receipts; to pay all valid obligations of the organizations; to render a true report of the finances of the association annually during the General Conference, or upon demand of the Supreme President or written request of the majority of the members of the association and to submit the reports are required by any existing law of the Republic of the Philippines. He shall give a bond in such amount as may be fixed by the Board. He shall take charge of all properties of the association, and be accountable therefor.
Section 8 – GENERAL AUDITOR: The General Auditor shall audit the books of the association and perform such other duties which may, from time to time be directed to him by the Board of Directors.
ARTICLE – IX
SECTORAL REPRESENTATION, CHAPTERS, SUB-CHAPTERS AND DELEGATION CENTERSSection 1 – There shall be created by the association Sectoral Representatives as may be necessary, and as many Chapters, Sub-Chapters and Delegation Centers throughout the Philippines, and abroad, defining the territorial jurisdiction of such offices and functions, duties and responsibilities of such officials as well as the officers of the working units such as the Women’s League, NYO, Professional’s League, Four (4) Groups, MSD, MGS, Ushers and Usherettes, Ring Maker’s, Sports League, Officials, and others, to carry out the policies and objectives of the association. (As amended on 12- 10- 91)
Section 2 – Each Chapter shall be headed by a Chapter President; each Sub-Chapter by a Sub-Chapter President; each Delegation Center by a Delegation Chairman; and each working Unit by the concerned working unit President. (As amended on 12-10-91)
Section 3 – Delegation Centers within the Chapters shall be recommended by the Chapter President concerned, duly approved by the Board and the Supreme President. (As amended 12-10-91)
Section 4 – Chapter and Delegation Officials shall have a term of office of one (1) year, with the right of re-election. They can be removed by resignation, death, or automatic replacement on ground immorality, dishonesty, permanent disability, defiance of legal orders or instructions coming from a superior or higher officers of the association; and non-compliance of duty, duly confirmed by the Board and approved by the Supreme President. (As amended on 12-10-91)
Section 5 – Each Chapter office shall be managed by a Chapter President, Vice-President, Secretary, Treasurer, Auditor and Chapter Adviser. (As amended on 12-10-91)
Section 6 – Each Delegation Center shall be managed by a Delegation Chairman, Vice-Chairman, Secretary, Treasurer, Auditor and Adviser.
Section 7 – All Chapter and Delegation officials shall be elected by their chapter and delegation members who are in good standing in which of majority of them are present constituting a quorum, duly approved by the Supreme President.
Section 8 – Every Chapter, Sub-Chapter, or Delegation shall have the power to recruit members for the association with the confirmation of the Board of Directors and approval of the Supreme President. (As amended on 12-10-91)
Section 9 – All Chapter, Sub-Chapter and Delegation Officials and members and all officers of the working units of the association shall be required to attend every December and May General Annual Conference at San Jose, Surigao del Norte (As amended on 12-10-91).
ARTICLE – X
VACANCIESSection 1 – Vacancies in the Board of Directors shall be filled up by the appointment made by the Supreme President, or by someone chosen by the majority of the Board of Directors present during meeting called for the purpose.
Section 2 – Such person or persons shall hold office until the annual meeting of the association where the members can elect a new Director to fill the vacancy.
Section 3 – Vacancies created in the case of Chapter, Sub-Chapter and Delegation Officials, shall be filled up either by special election, or by proper designation made by the Supreme President.
Section 4 – All other working units or organizations mentioned under Section 1 of Article IX, vacancies created by officials may be filled up as defined by the provisions of their respective Constitution and By-Laws of the PBMA, Inc.
ARTICLE – XI
EXPULSIONSection 1 – Any officer or member of the association, found guilty of acts of dishonesty, disloyalty, acts which inimical and destructive of the good name, integrity and prestige of the association; crime committed involving moral turpitude, and grave offenses punishable under the Revised Penal Code, Special Laws, violation of PBMA Rules and Regulations, and laws of the Republic of the Philippines, unless satisfactorily explained or exonerated, shall be expelled from the association.
Section 2 – Any fee or fees paid to the association shall be deemed forfeited in favor of the latter.
ARTICLE – XII
AMENDMENTS AND RESOLUTIONSSection 1 – The majority of the members of the Board of Directors, present at a regular or special meeting convened for the purpose, may amend, or repeal any By-Laws, or adopt new ones.
Section 2 – All amendments and resolutions shall be presented in writing furnishing a copy hereof to each member of the Board of Directors at least 30 days prior to its presentation at the next regular or special meeting.
DONE during the general meeting and same was unanimously approved and adopted this 31st day of October, 1965, at San Jose, Dinagat, Surigao del Norte, by all members of the association.